Create a professional HTML email signature for Gmail and Outlook with logo, links and colours.
What is the Email Signature Generator?
A professional email signature builds trust and makes it easy for clients to contact you. This generator creates a clean HTML signature with your name, job title, company, phone, email, website, LinkedIn and optional logo or photo – in your brand colour.
It uses email-safe table layout so it looks right in Gmail, Outlook and Apple Mail, and you can copy it with one click.
How to use the Email Signature Generator
- Enter your details and optional logo URL.
- Choose your accent colour and layout.
- Click "Copy signature" and paste it into Gmail or Outlook signature settings.
How to add the signature
- Gmail: Settings → See all settings → General → Signature → Create new → paste.
- Outlook (web): Settings → Mail → Compose and reply → Email signature → paste.
- Apple Mail: Settings → Signatures → paste (untick "Always match my default message font").
Signature best practices
- Keep it short: name, title, one phone number and one website.
- Use a small logo (under 100 KB) hosted on your own website.
- Avoid too many social icons and inspirational quotes.
Frequently asked questions
Why does my logo not show?
The image must be hosted online (a public URL). Upload it to your website or WordPress media library first.
Can I use it on my phone?
Create it on a computer, then copy the plain text version to your phone’s mail app.
Is it free?
Yes, completely free with no branding.
Does it work with Outlook desktop?
Yes – paste into File → Options → Mail → Signatures.
This email signature generator is 100% free, needs no signup and works on phones, tablets and computers. Your data is processed in your browser and never uploaded.
Last updated: · By NodifyTech